Archive for month: July, 2013

Scarce Time versus Creating Time

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In working as a coach, a topic that comes up frequently with clients is time. It comes up in different guises and claims.  “I don’t have enough time to spend doing X,” where X may be something at work, a hobby, a project.  “I don’t have enough to spend with Y,” where Y is a loved one, a relative, a friend, a new acquaintance.  Oftentimes there is a request from the client to work on “time management” skills so the “scarce” resource of time can be managed, prioritized, and allocated to things that matter more.  In the past, I have often approached the move to the skill development of conventional time management with some caution as it often has seemed that there was something much deeper at stake for client; thinking of time as a scarce resource that can only be allocated can mislead clients that this is their primary (only?) option. A book recommended to me by a client helped put this into clearer perspective.  

Marney Makridakis’s delightful book, Creating Time (here)makes the point that time is as much about perception and framing as the passage of hands on a clock.  The book is divided into three sections.  The first section explores time as something that can be treated subjectively and creatively, not necessarily objectively.  The third section considers applying the book’s lessons in real life.  The second section is, for me, the real meat of the book, and it creatively reframes time in 7 different ways:

  1. Flow time
  2. Gratitude time
  3. Love time
  4. Ritual time
  5. Stillness time
  6. Visualization time
  7. Permission time

Each of these perspectives is valuable.  If only one of these is helpful to you in thinking about your days, weeks, months, and years differently, it will be worth the price of admission.  Give Creating Time a scan here

 

Radio Show: Emotional Rescue of Engineering Education

I was a guest on Kate Ebner’s radio show Visionary Leader, Extraordinary Life, on Monday, and my Georgetown University coaching cohort colleague Nancy Lamberton was the guest host. The topic for the show was The Emotional Rescue of Engineering Education and the show abstract is reprinted below:

Humans, with a population of 7 billion people and growing, increasingly depend on engineers for our survival and quality of life. Yet the engineering pipeline is threatened as fewer students choose the profession, in part because they must survive a math-science death march and in part because the journey is viewed as a lonely survival of the fittest. Dr. Dave Goldberg wants to change that. Drawing on a 34-year career as engineer, educator and coach, Dave seeks to rewire engineering education so that it entices young people and motivates them to become whole-brained, -bodied and -hearted engineers. This show explores the surprising path to a whole new engineer that runs through emotional variables such as trust, courage, connection and vulnerability. The result of this shift is a generation of engineers unleashed to face the biggest challenges of our times. Join guest host Nancy Lamberton on July 22 to hear the vision of one of the most cutting-edge innovators in education. 

You can listen to the program by accessing the show page and listening at the link here or on iTunes here

4 Reasons Universities Don’t Invest in Organizational Development & Why They Now Should

An Engineer in OD/HR Wonderland

When I took training as a leadership coach at Georgetown University, many of my colleagues in cohort 30 were in human resources (HR) or organizational development (OD).  As I had just resigned my tenure as an engineering professor at the University of Illinois, learning amidst these people was disorienting on at least two fronts.  First, engineering is more technology and thing oriented and HR/OD is more people and organization oriented, and routine discussion of social, emotional, and personal matters in a classroom setting seemed a bit weird.  Second, my colleagues all belonged to organizations that believed in the importance of investment, staff, and concerted effort to improve their organizations & I had belonged to an organization that invested almost nothing in its improvement as an organization.  I had expected the first of these going in, but the starkness of the significant investment that many if not most organizations make in themselves as organizations was bracing when compared to the almost non-existent expenditure of universities in this area.

And as I have continued to reflect on this contrast, I remain more than a bit puzzled.  Organizations in the private sector understandably grasp the importance of organizational excellence and think of it as an investment that delivers a reasonable return, and expenditures are calibrated accordingly on such things as leadership development, teamwork training and facilitation, executive coaching, and so forth.  Many of my Georgetown colleagues were attached to or consultants to organizations in the Federal government, and even there, substantial sums were expended to improve organizational effectiveness in the alphabet soup of Washington, DC.  Why was it that my university–for that matter, almost all universities–spend so little on developing their organizations qua organizations? 

4 Reasons Universities Don’t Invest in OD

As I thought about this point, I was puzzled, but in thinking about it, there are a number of reasons why universities have not invested in organizational development to this point:

University life has been stable for a long time. Universities go back to the University of Bologna founded in 1088.  Although universities have changed over the years, they have been quite stable, and traditional governance and structure have appeared to serve the institutions for a quite a long time.

The university has been viewed as an assembly of experts. Over that period of time, the university has been viewed largely as a loose assembly of  quasi-independent experts.  Yes, departmental specialization was a relatively recent invention of the 19th century, and specialization intensified around the time of World War 2, but professors have been hired for their academic excellence and expertise for nearly 10 centuries.  The primary tool of “development” of the university is sabbatical, and each of the experts is supposed to renew him or herself professional several times over the course of their academic career, but no team or institutional development takes place among faculty, by and large.

Faculty members would resist OD methods if they were introduced.  Elsewhere (here), I have written about how universities may actually retard faculty development, and if this is so, fairly early stage faculty would tend to resist OD methods if they were introduced.  In engineering, for example, hard-core “rigorous” engineering professors would reject methods coming from less technical fields as being too soft or “not rigorous” regardless how much they were needed or useful.  It is reasonable to imagine that other disciplinary experts would reject out-of-discipline expertise out of hand (except for HR/OD faculty members perhaps).  

Universities are not led and managed, they are administered and governed.  And the language that we use surrounding the university is interesting. Professors and the university require governance and administration, not management and leadership.  In coaching, we distinguish between administration, management, and leadership as a distinction between past, present, and future.  Those selected to take a place in the university hierarchy are called “administrators” and their job is to bring forth a somewhat smoother version of the past going forward. Faculty members expect to be involved in “governing” the university through committee work and quasi-democratic process.  To accept OD methods in the university is tacit admission that the university needs leadership and management and to risk diminishing faculty voice in governance. 

This helps us understand why organizational development is not being used in universities, and interestingly, the list also helps us understand why OD is needed, badly and now.

The Times They Are a Changin’

bob_dylan_by_daniel_kramer1Although universities have not used organizational development methods because of their stability, their nature as an assembly of experts, resistance from faculty members in early stages of adult development, and because of their leadership structure and culture, universities now face exogenous forces that flips the logic of previous times.  This blog has written about each of the matters, and so we simply summarize the counterpoint to each of the 4 points of the previous section:

  1. MOOCs & the democratization of research are destabilizing a 10-century consensus of the nature of the university.
  2. The notion of expertise is under attack in the classroom and the laboratory. Returns to expertise are diminishing rapidly.
  3. Faculty members need exactly the kinds of deep development and coaching that OD methods can bring to the organization and to individuals within it.
  4. If the notion of a residential university is to survive, it needs more leadership and management, less administration, and reforms to permit innovation and maintain faculty governance, both.

As such, I predict that organizational development methods and coaching will increase in usage as these forces are faced.  Bringing OD to the university without provoking a faculty reaction requires sensitivity to the culture of the university, an understanding of the importance of faculty governance, and a respect for the traditions of the faculty and the university.  ThreeJoy Associates brings those things to its work.  Write me at deg@threejoy.com to understand ways in which these methods may be helpful in promoting innovation and effective change in your organization.  

Bev’s Tips on Compliments

 To keep the compliments coming

learn to accept them gracefully.

I grew up believing the proper way to respond to a compliment was with modesty.  If somebody said, “What a pretty dress,” my response was something like, “Oh, this cheap old thing?”

When I was a young lawyer, if I worked long hours on a tough memo and a partner said, “You did a nice job,” I was inclined to answer in the same way.  I’d belittle my efforts by saying something like, “No big deal” or, “It was really a team effort.”

My typical response was wrong in so many ways.  For one thing, it reframed the partner’s assessment of the quality of my work.  Instead of reading my mind and understanding that I’d struggled hard to produce a first class draft, the partner would tend to take me at my word and recall the project as not a big deal.

Beyond that, when I deflected a compliment I drained the energy from what should have been a positive moment.  When the partner offered kind words, I made him feel a little bit bad, instead of a little better.   And I denied myself the benefits which a compliment can bring.

It wasn’t until I became a manager myself that I understood how the compliment exchange should go.  To your brain, receiving a compliment is a reward, like a little cash, and research suggests that you perform even better after accepting a reward.  So your first step after hearing a compliment is to pause for an instant, and get the full value of the moment.

When you do open your mouth to respond, you have two goals: to reinforce the positive evaluation that led to the compliment, and at the same time to make the giver feel good. Here are suggestions for accepting compliments on your work:

  • Say “thanks.”    Begin your response by saying “thank you.”  And sound like you mean it.  Even if a little voice in your head says, “I don’t deserve it,” or, “He doesn’t mean it,” ignore your doubt.  Smile and express appreciation for the compliment.
  • Show your pleasure at a job well done.  It’s not immodest to acknowledge satisfaction with good work.  After saying “thanks,” you might add a brief phrase like, “I’m proud of this one,” or “I’m so pleased that I could help.”
  • Share the credit.  Although you don’t want to deny your contribution, you don’t want to hog the limelight, either.  If it truly was a team effort, share the praise. Add a simple comment like, “I couldn’t have done it without Tom – he was terrific.”
  • Return the compliment.  You can prolong the nice moment by offering a compliment in return.  Say something like, “Your good advice made such a difference.”  But this only works if your words are sincere.  Fake praise can be just another way of deflecting a compliment.
  • Keep it short. When the compliment exchange goes on too long it can become uncomfortable.  If the flow of praise feels unending, it’s OK to turn it off with a light comment like, “Aw shucks.  That’s enough now.  You’re making me blush.”
  • Manage your “impostor syndrome.”  Sometimes high achievers find it extremely difficult to hear praise, believing they don’t really deserve it.  If you feel like an imposter, and not really good enough to deserve such kind words, ignore your discomfort and accept the compliment gracefully.  Then try these easy techniques for learning to be comfortable when your work gets rave reviews.

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Bev’s Tips have been arriving as a zine on Tuesday mornings about 20 times a year since 2004. For more Tips, sign up for the zine, go to the zine archive or visit Bev’s blog. We’d love to hear your comments here on threejoy.com, or email Bev at: coach@clearwaysconsulting.com.

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